Resources You Can Use

PLANNING SERVICES

WORKING TOGETHER TO ENSURE SUCCESS

The following information outlines the services available for multicultural meetings & conventions from the Philadelphia Convention & Visitors Bureau's award-winning Convention Services department, Sales Department and MAC; each working together to ensure your Philadelphia experience will be a memorable, successful and profitable one.

CONVENTION SALES

Primary contact in the booking process
Confirm hotel and off-site venue availability
Prepare bid proposals
Finalize concession package (where applicable)
Work closely with the host committee (where applicable) to present bid to boards or site selection committees
Compile letters of support
Work with the PCVB Convention Services and MAC to ensure a seamless process

CONVENTION SERVICES

Primary contact for convention housing & services needs
Primary contact for promotional booth
Assists with transportation needs
Assists with off-site special event logistics
Coordinates Welcome Program (in collaboration with the Pennsylvania Convention Center, 30th Street station, Philadelphia International Airport and area hotels)
Assists in securing promotional items/board gifts (where applicable)
Provides directory of vendor resources

MAC

Primary contact for outreach to community, political, civic and business communities
Assists in multicultural volunteer outreach
Assists with local host committee development
Assists in locating local multicultural speakers and assisting conference programming committees
Primary contact for Public Relations/Communications needs
Provides PR manuals
Assists in disseminating press releases
Provide multicultural promotional materials (including photography or videos)
Assistance in multicultural volunteer press room outreach
Assist in website promotions